Identify the activity and every organization
Record whether the event involved class, transport, childcare, sports, a club, an outside league, a contractor, or a separate facility. Do not assume the school controlled every role.
Preserve school and medical records
Keep nurse, incident, parent, transport, attendance, consent, accommodation, medical, and insurance communications. Request records through appropriate lawful channels.
Distinguish public and private procedures
A public school or district may raise notice, immunity, administrative, and records questions that differ from a private school, childcare provider, or outside organization.
Protect the child’s privacy
Share sensitive information through verified secure channels, avoid public accusations or identifying posts, and ask who needs access to educational and medical records.